Apply Now: Senior Administrative Assistant Role at UN-Habitat
Apply Now: Senior Administrative Assistant Role at UN-Habitat
Apply Now: Senior Administrative Assistant Role at UN-Habitat. Senior Administrative Assistant at UN-Habitat, General Service Level G-7, now open for applications. Join the UN Human Settlements Programme in advancing sustainable urban development. Apply by July 29, 2025. Keywords: Senior Administrative Assistant UN-Habitat, G-7 job UN, Manama admin jobs, UN admin vacancy.
Table of Contents
Background & Job Description
The United Nations Human Settlements Programme (UN-Habitat) is the lead agency for sustainable urban development within the UN system. Operating under a global mandate to promote inclusive, safe, resilient, and sustainable cities, UN-Habitat supports governments and local partners in building better urban futures.
UN-Habitat’s Regional Office for the Arab States (ROAS) is seeking a Senior Administrative Assistant at the G-7 level to be based in Manama, Bahrain. This position is situated within the Programme Management Unit and reports directly to the Administrative Officer (PMO), under the overall supervision of the Head of the Bahrain Programme.
The role is essential for ensuring smooth administrative operations, overseeing coordination of project activities, and supporting the broader management structure of the Bahrain country programme.
Tasks
The Senior Administrative Assistant will carry out the following responsibilities:
- Coordinate and provide administrative and operational support to programme activities.
- Prepare, review, and process documentation related to finance, human resources, and procurement.
- Maintain up-to-date records, schedules, and databases necessary for tracking project performance and compliance.
- Facilitate logistics for meetings, workshops, and missions including travel arrangements and venue coordination.
- Act as a liaison between the ROAS office, UN-Habitat HQ, and relevant partners on administrative matters.
- Provide input to budget preparation and monitoring, ensuring proper application of financial rules and procedures.
- Support procurement activities, including preparation of requisitions and management of vendor contracts.
- Ensure accurate filing of official documents and correspondence.
- Perform other duties as required to support efficient programme operations.
Qualifications
Education and Certification
- Required: Completion of secondary education or high school diploma is mandatory.
- Desirable: Additional formal training in administration, business management, or office operations is considered a strong asset.
Experience
- Essential: A minimum of ten (10) years of progressively responsible experience in administrative services, finance, accounting, audit, human resources, or a related field.
- Desirable:
- Experience working in an international or multilateral organization.
- Familiarity with UN administrative procedures, ERP systems (like Umoja), and project coordination tools.
Skills & Competencies
- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint).
- Strong organizational and time-management skills.
- Excellent communication and interpersonal skills.
- Ability to multitask under pressure and deliver quality results within tight deadlines.
- Familiarity with budgeting, procurement, and financial reporting processes.
Languages
- Required: Fluency in English (both written and oral).
- Desirable: Working knowledge of Arabic is advantageous, especially for regional communication and coordination.
Additional Information
- Contract Type: This is a General Service staff position, G-7 level.
- Duty Station: Manama, Bahrain.
- Application Deadline: July 29, 2025.
- Job Opening ID: 260019
Please note:
- This position is open to candidates who are eligible to work in Bahrain. UN-Habitat does not cover relocation costs for General Service positions.
- No application fee is required at any stage of the recruitment process.
- The UN encourages applications from women, persons with disabilities, and nationals of underrepresented Member States.
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