1. Program Assistant / Senior Program Assistant – Gates Foundation

1 week ago

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Program Assistant / Senior Program Assistant – Gates Foundation

📅 Deadline: May 19, 2025
📍 Location: Remote
🕘 Employment Type: Full-Time | Onsite
💵 Salary Range:

Assistant: $30.58 – $42.79/hour
Senior Assistant: $35.67 – $50.00/hour

🌟 About the Bill & Melinda Gates Foundation

The Gates Foundation is the world’s largest private philanthropic foundation, committed to fighting poverty, disease, and inequality across the globe. With a vision to ensure everyone can live a healthy and productive life—regardless of background—the foundation has invested billions in education, global health, and community development.

Founded by Bill and Melinda Gates, the foundation works collaboratively with governments, nonprofits, academia, and private sectors to address some of the most pressing challenges of our time.

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💼 Position Overview

As a Program Assistant / Senior Program Assistant, you will provide crucial administrative and operational support to deputy directors and senior leadership at the foundation. These roles are key to ensuring efficient internal coordination, event planning, and communications across international teams.

This is an evergreen posting—qualified candidates may be considered for multiple assistant-level positions throughout the organization.

✨ Key Responsibilities

For Program Assistants:

Manage 4–8 calendars, appointments, and meetings.
Organize domestic and international travel.
Coordinate meetings, retreats, and conferences.
Handle logistics and administrative tasks.
Maintain documentation and process routine financial reports.

For Senior Program Assistants:

Support 2–4 senior leaders with complex scheduling.
Handle high-level communications and logistics.
Mentor junior assistants.
Lead projects and contribute to strategic team goals.
Oversee budget reconciliation and financial processing.

✅ Eligibility Criteria

Bachelor’s degree or equivalent experience.
Proven administrative experience in fast-paced environments.
Strong multitasking, time management, and problem-solving skills.
Experience working with executives and diverse teams.
Familiarity with handling confidential information professionally.
Comfortable collaborating across international time zones and cultures.

💡 Tips for Applicants

Tailor your resume to highlight administrative or project coordination experience.
Emphasize soft skills like communication, organization, and adaptability.
Use keywords from the job description to pass applicant tracking systems (ATS).
Showcase any experience working in nonprofit or mission-driven organizations.

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🎁 Why Join the Gates Foundation?

Comprehensive Benefits:

Full health, dental & vision coverage with zero premiums.
Generous paid time off & parental leave.
Retirement contributions from the foundation.
Inclusion in employee resource groups and internal communities.

Impactful Work:

Be part of a global mission to eliminate poverty and improve health systems.
Collaborate with world-class experts, government leaders, and NGOs.
Contribute to life-changing projects that improve millions of lives worldwide.