Gates Foundation is Hiring Program Assistants – High Pay, Amazing Benefits, Apply Now!

About the Gates Foundation

The Bill & Melinda Gates Foundation is one of the largest and most influential nonprofit organizations globally, dedicated to combating poverty, disease, and inequity. Guided by the belief that every person deserves the chance to live a healthy and productive life, the foundation works across multiple sectors, including health, education, and economic development. The organization is known for its diverse and inclusive work environment, offering employees competitive salaries and an exceptional benefits package, including:

• Comprehensive medical, dental, and vision coverage with no premiums
• Generous paid time off and paid family leave
• Foundation-paid retirement contributions
• Regional holidays and professional development opportunities

About the Role

The Program Assistant / Senior Program Assistant role provides vital administrative and organizational support to foundation leaders and their teams. This role is ideal for professionals who thrive in fast-paced environments, possess strong attention to detail, and are adept at managing multiple tasks simultaneously. While both positions share administrative responsibilities, Senior Program Assistants take on more complex, strategic, and high-level tasks.

This is an evergreen posting, meaning that applicants may be considered for current and future opportunities within the foundation across various teams and divisions.

Location: Seattle, WA & Washington, DC (Full-time, U.S.-based role)

Apply Here – Application Deadline: March 21, 2025

Key Responsibilities

General Duties (Both Levels)

• Calendar & Meeting Management: Coordinate and manage complex schedules, ensuring seamless communication across different time zones.
• Travel Arrangements: Book and oversee comprehensive travel plans, ensuring efficiency for multiple team members.
• Event Coordination: Assist in organizing meetings, conferences, field visits, and team-building events.
• Communication & Documentation: Manage internal and external communications, handle confidential information, and maintain accurate records.
• Financial Processing: Support expense reports, reimbursements, and invoice reconciliations.
• Knowledge & Data Management: Maintain document organization, manage team sites, and track projects efficiently.

Differences Between Program Assistant & Senior Program Assistant Roles

• Program Assistant: Typically manages 4-8 calendars and coordinates logistics for general meetings and events.
• Senior Program Assistant: Supports senior leaders (Deputy Directors and above) by handling complex scheduling, travel, and strategic planning.
• Program Assistant: Assists in routine administrative support and financial tasks.
• Senior Program Assistant: Leads high-level projects, manages sophisticated financial duties, and mentors junior staff.

Qualifications & Experience

• Bachelor’s degree or equivalent experience.
• Administrative experience in a fast-paced organization, ideally supporting multiple team members.
• Ability to set priorities, meet deadlines, and work independently.
• Strong interpersonal skills to collaborate with cross-functional teams.
• Familiarity with Microsoft Office Suite and document management systems.

For Senior Program Assistant roles:

• Extensive experience supporting senior leadership, executives, or management teams.
• Strong problem-solving and decision-making abilities, with a strategic mindset.

Salary & Benefits

The Gates Foundation is committed to offering competitive salaries aligned with the candidate’s skills, experience, and expertise. The expected salary range for these roles is:

• Program Assistant: $29.98 – $41.98 per hour.
• Senior Program Assistant: $35.01 – $49.00 per hour.

Additional Perks:

• Career development programs
• Employee-led communities
• Work-life balance support

How to Apply

Interested candidates should apply through the official Gates Foundation job portal. Click the link below for more details and to submit your application:

Apply Here – Deadline: March 21, 2025

This is a fantastic opportunity to join one of the most impactful nonprofits in the world. If you are a highly organized, proactive, and motivated professional, this role is perfect for you!

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