Program Assistant – World Bank | Competitive Salary | Apply by 10/8/2025
Program Assistant – World Bank | Competitive Salary | Apply by 10/8/2025
Program Assistant – World Bank | Competitive Salary | Apply by 10/8/2025. Program Assistant World Bank job seekers can now apply for a three-year role in Riyadh with a deadline of October 8, 2025. This position is not remote, and no monthly remuneration has been disclosed. Candidates must already have legal authorization to work in Saudi Arabia.
Table of Contents
Background & Job Description
The World Bank Group, one of the largest global institutions focused on sustainable development, operates across more than 120 offices and 189 member countries. The Program Assistant (Relocation Focal Point and Protocol Coordinator) will be based in Riyadh, Saudi Arabia, and serve the Middle East, North Africa, Afghanistan, and Pakistan Region. This region encompasses 22 countries and manages hundreds of projects with billions in commitments.
This position is housed within the Gulf Cooperation Council (GCC) Country Management Unit, which leads World Bank engagement with Bahrain, Kuwait, Oman, Qatar, Saudi Arabia, and the United Arab Emirates. The Riyadh office supports advisory services, high-level missions, project coordination, and government partnerships under Saudi Arabia’s Vision 2030 goals.
The Program Assistant will support operations, relocation logistics, government liaison work, event coordination, document management, and administrative processes for World Bank staff, consultants, and visiting missions. The role includes protocol management, visa coordination, high-level delegation support, and office logistics. The selected candidate will work under the guidance of the Regional Hub Office Manager while collaborating with the Program Manager, Senior Program Assistant, and relocation teams.
Key Responsibilities
Liaison and Protocol Support
- Coordinate with Saudi government entities including the Ministry of Foreign Affairs, Ministry of Interior, and local police.
- Facilitate travel and relocation processes for World Bank Group staff and their families.
- Ensure proper issuance of visas, immigration documents, and protocols for arrivals and departures.
- Support logistics and procedures for high-level visits and missions.
Relocation and Settling-in Assistance
- Manage relocation logistics for incoming staff and dependents.
- Assist with acquiring driver’s licenses, opening bank accounts, and providing local orientation.
- Coordinate with internal relocation teams to ensure smooth transitions.
Office Logistics and Administration
- Organize office moves, workspace transitions, and systems improvements.
- Manage travel requests for consultants and visiting missions.
- Handle bookings, ticketing, and visa requests for staff travel.
- Maintain accurate distribution lists, contact directories, and work unit files.
Documentation and Quality Control
- Draft, proofread, and format internal and external documents.
- Ensure compliance with World Bank policies and guidelines.
- Review documents for consistency and accuracy.
Event and Meeting Coordination
- Support meeting planning, workshops, and video conferences.
- Prepare agendas, materials, invitations, and follow-up tasks.
- Build and maintain participant databases and event reports.
Problem Solving and Reporting
- Respond to non-routine requests requiring research or coordination.
- Generate reports when needed and provide analytical support.
Collaboration, Training, and Backup Duties
- Train colleagues to serve as protocol support backups.
- Work closely with teams across departments and contribute to a positive work environment.
- Provide backup support when colleagues are absent or during peak workloads.
Qualifications
Education & Certifications
- A minimum of a bachelor’s degree is required.
Experience
- At least 2 to 5 years of relevant experience in administration, logistics, office support, or protocol coordination.
- Prior work in donor agencies, multilaterals, government, or international organizations is an advantage.
- Fluency in Arabic and English is required.
Required Skills and Competencies
- Technology and Systems: Proficiency in Microsoft Excel, Word, PowerPoint, and related applications.
- Project and Task Management: Ability to multitask, prioritize, meet deadlines, and work independently.
- Policy and Procedures Knowledge: Understanding of institutional protocols, administrative systems, and unit workflows.
- Adaptability: Flexibility in handling new tasks, process changes, and evolving office needs.
- Client Service Orientation: Professional communication and responsiveness to internal and external stakeholders.
- Communication and Knowledge Sharing: Ability to write clearly, edit documents, and share information across teams.
- Judgment and Decision-Making: Capacity to handle documentation, records, and basic inquiries with minimal guidance.
- Results Focus: Strong ownership, accountability, and attention to timely delivery.
- Teamwork and Inclusion: Ability to collaborate effectively and respect diverse perspectives.
Cultural Attributes Aligned with the World Bank Group
Applicants should be aligned with the institution’s culture emphasizing:
- Sense of urgency
- Thoughtful risk-taking
- Empowerment and accountability
Diversity and Inclusion Commitment
The World Bank Group is an inclusive employer and ensures equal opportunities regardless of gender, identity, religion, race, disability, or orientation.
Additional Information
Location
- Riyadh, Saudi Arabia
- This is an on-site role. No remote or telework arrangement is mentioned.
Contract Type and Duration
- Appointment term: 3 years (fixed-term)
- Grade: GC
- Recruitment type: Local recruitment only
Eligibility
- Applicants must already be legally authorized to live and work in Saudi Arabia without employer sponsorship.
Languages
- Required: Arabic and English
Salary
- Monthly remuneration has not been disclosed.
Benefits
- Comprehensive benefits offered by the World Bank Group, including insurance, parental leave, disability support, and retirement plans.
Application Deadline
- Apply by October 8, 2025 (11:59 pm UTC)
Application Process
- The official application must be submitted through the World Bank Group careers platform using the requisition number req34447.
- Only candidates meeting the legal residence and work authorization criteria will be considered.
How to Stand Out When Applying
To strengthen your application:
- Emphasize your administrative or logistics background, especially in an international or government-facing context.
- Highlight experience coordinating visas, relocations, or official protocols.
- Showcase strong organizational and document management skills.
- Demonstrate proficiency with Microsoft Office tools.
- Provide examples of multitasking and timely delivery in complex environments.
- Show cultural sensitivity, stakeholder communication experience, and client service focus.
Call to Action
Interested candidates should apply directly through the official World Bank website by the stated deadline. Prepare a well-structured resume and cover letter that focus on logistics support, coordination experience, administrative strengths, and bilingual proficiency in Arabic and English.
Apply now via the official World Bank site to be considered for the Program Assistant position in Riyadh.
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ResearchJobsHub.com is not affiliated with the World Bank, the United Nations, or any other agency. This article compiles verified public information to help job seekers quickly learn about eligibility, qualifications, and deadlines.
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