US-Based Job: Program Assistant – World Bank | Competitive Salary + Benefits | Apply by 10/6/2025
US-Based Job: Program Assistant – World Bank | Competitive Salary + Benefits | Apply by 10/6/2025
US-Based Job: Program Assistant – World Bank | Competitive Salary + Benefits | Apply by 10/6/2025. Program Assistant World Bank job seekers can now apply for a four-year role based in Washington, DC, with an application deadline of October 6, 2025. This is an on-site position with no salary disclosed and is open only to candidates already authorized to work in the United States.
Table of Contents
Background & Job Description
The World Bank Group (WBG) is a leading global institution dedicated to ending extreme poverty, promoting shared prosperity, and advancing sustainable development. With operations in over 120 offices and 189 member countries, the organization delivers solutions to complex global challenges through finance, partnerships, research, and innovation.
This Program Assistant role is based in the Office of the Senior Managing Director (SMD) for Development Policy and Partnerships. The SMD oversees strategic initiatives such as the Evolution Roadmap, G20 and G7 engagements, the Knowledge Compact, and the replenishment of the International Development Association (IDA), which provides concessional financing to the world’s poorest countries.
Within this scope, the position sits in the Outcomes Delivery Unit, part of a high-performing, dynamic department focused on development results. The unit supports the WBG Scorecard, cross-cutting outcome metrics, global jobs agendas, and coordination across departments and external partners. The role will support the team during the 2025 Annual Meetings and ongoing operations, requiring strong coordination skills, adaptability, and the ability to manage high volumes of administrative tasks.
The selected candidate must be proactive, organized, and capable of supporting leadership, staff, and mission activities across the department. The work environment values innovation, fresh perspectives, and the ability to integrate technology and collaboration in administrative functions.
Key Responsibilities
Administrative and Calendar Management
- Provide full administrative support to the Manager and team.
- Oversee calendar management, appointment scheduling, and meeting coordination.
- Support staff with scheduling VC/AC/Webex meetings and reserving conference rooms.
Event Support and Meeting Coordination
- Organize internal and external events.
- Send invitations, confirm attendance, and handle follow-up communications.
- Arrange logistics for annual meetings and unit-led events.
Documentation and Correspondence
- Draft, review, format, and revise documentation and routine correspondence.
- Prepare presentation materials and briefings as needed.
- Check files for accuracy and ensure alignment with unit standards.
Logistics and Workspace Administration
- Manage visitor passes, couriers, workspace readiness, and meeting room setups.
- Maintain office supplies and respond to staff administrative requests.
- Coordinate physical workspace logistics as needed.
Support for Travel and Recruitment
- Assist with travel arrangements for team members and visitors.
- Support recruitment-related scheduling and interviews.
Communication and Coordination
- Maintain updated distribution lists and contact databases.
- Coordinate with administrative assistants across departments and units.
- Serve as part of the ACS (Administrative Client Support) team to provide backup to management.
Additional Tasks
- Address ad-hoc administrative assignments from the Manager or Department Executive Assistant.
- Collaborate closely with colleagues to ensure smooth delivery of events and projects.
- Provide surge support during peak demand periods, especially around major meetings.
Qualifications
Education & Certifications
Applicants must meet one of the following:
- High school diploma with a minimum of 7 years of relevant experience, or
- Bachelor’s degree with at least 4 years of experience in high-paced administrative environments.
Experience
- Proven experience in administration, office support, scheduling, or protocol roles.
- Experience in international organizations, donor agencies, government departments, or nonprofits is an advantage.
Required Skills and Competencies
Technology and Systems
- Advanced proficiency in Microsoft Office applications, including Word, Excel, and PowerPoint.
- Willingness to maintain up-to-date technical skills and learn new tools.
Organizational and Communication Skills
- Strong interpersonal abilities, writing proficiency, and responsiveness.
- Ability to draft, review, and organize documents clearly and professionally.
- Experience managing tight timelines and multiple tasks simultaneously.
Project and Task Management
- Strong attention to detail.
- Ability to work independently and complete tasks within deadlines.
- Capable of coordinating logistics across multiple teams.
Adaptability and Problem-Solving
- Flexible and solutions-oriented approach.
- Comfortable adjusting to evolving tasks and expectations.
- Open to innovation and process improvement.
World Bank Culture Attributes
Applicants should demonstrate:
- Sense of urgency: Ability to anticipate and respond quickly to internal and external stakeholder needs.
- Thoughtful risk-taking: Capacity to challenge the status quo appropriately to enhance impact.
- Empowerment and accountability: Willingness to take ownership and promote accountability among peers.
Additional Information
Location
- Washington, DC, United States
- On-site only; no remote or hybrid arrangement is mentioned.
Contract and Term
- Fixed-term appointment
- Duration: 4 years
- Grade: GC
- Recruitment type: Local recruitment
Eligibility
- Applicants must already have legal authorization to live and work in the United States without sponsorship.
Language Requirements
- Required: English
- No preferred language listed.
Salary
- No remuneration information has been disclosed in the posting.
Benefits
The World Bank Group offers:
- Retirement plan
- Medical, life, and disability insurance
- Paid leave, including parental leave
- Reasonable accommodations for persons with disabilities
Application Deadline
- Apply by October 6, 2025 (11:59 pm UTC)
Application Process
- Candidates must apply through the official World Bank Group careers platform using Job Requisition Number req34433.
- Only applicants with existing authorization to work in the duty station will be considered.
How to Stand Out When Applying
To increase your chances of selection:
- Highlight your administrative coordination experience in fast-paced environments.
- Emphasize scheduling, event coordination, calendar management, and communications support.
- Showcase strong Microsoft Office skills and adaptability to digital tools.
- Demonstrate experience supporting senior leadership or cross-departmental teams.
- Provide examples of delivering under pressure or to strict deadlines.
- Reflect an understanding of international development environments and stakeholder communications.
Call to Action
Interested professionals should apply directly through the official World Bank website using requisition number req34433. Ensure your CV and cover letter emphasize your coordination experience, administrative competencies, and ability to support high-level teams.
Apply now through the World Bank careers portal before the October 6, 2025 deadline.
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Disclaimer
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