WHO Hiring Now! Multiple Programme Assistants Needed | Work with the UN

Programme Assistant Roster – WHO Ukraine

Organization: World Health Organization (WHO)
Grade: G5
Contract Type: Temporary appointment under Staff Rule 420.4
Duration: 6 months
Location: Kyiv, Ukraine
Application Deadline: July 30, 2025
Job Posting Date: April 25, 2024
Schedule: Full-time

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About WHO & The Programme

The WHO Division of Health Emergencies (WHE) is responsible for supporting countries in assessing, preventing, and managing health emergency risks. The division leads and coordinates international health responses to contain outbreaks and provide effective relief to affected populations. This role is part of the WHO Country Office in Ukraine and supports administrative functions essential to health emergency operations.

Position Overview

As a Programme Assistant, you will provide administrative and coordination support to one of the work areas within the WHO Country Office. This is a roster-based position, meaning qualified candidates may be considered for temporary contracts as needs arise.

Key Responsibilities

• Draft correspondence, reports, and documents based on written and verbal input from the professional team.
• Coordinate and monitor project/programme activities, ensuring proper documentation and compliance with deadlines.
• Use WHO’s ERP system (GSM) to manage budget levels, financial expenditures, travel arrangements, and procurement needs.
• Assist in organizing in-country and international meetings, workshops, and training programs, including administrative and logistical support.
• Maintain accurate filing systems, update relevant databases, and ensure easy retrieval of programme information.
• Respond to inquiries and provide administrative guidance to staff and external stakeholders.
• Support donor proposals, donor reports, and resource management tasks.

Required Qualifications & Experience

Education:

• Essential: Completion of secondary school or technical/commercial school.
• Desirable: Higher education in public or business administration is an asset.

Experience:

• Essential: Minimum 5 years of relevant administrative experience (or 3 years with a university degree).
• Desirable: Experience in an international organization, preferably within WHO or the UN system.

Languages

• Essential: Fluency in English and local language.
• Desirable: Knowledge of another official UN language.

Key Competencies

• Teamwork and collaboration
• Cultural sensitivity and respect for diversity
• Effective communication skills

Skills & Technology Proficiency

• Strong skills in MS Office (Word, Excel, PowerPoint) and note-taking.
• Familiarity with ERP systems (such as Oracle-based GSM) is a plus.

Salary & Benefits

• Base Salary: USD 19,696 (Annual, G5 Grade)
• Leave Benefits: 30 days of annual leave
• WHO also provides parental leave, flexible work arrangements, and professional development opportunities.

Additional Information

• Only shortlisted candidates will be contacted.
• WHO conducts background checks to ensure ethical and professional standards.
• WHO is committed to diversity, equity, and inclusion. Women, persons with disabilities, and candidates from underrepresented regions are encouraged to apply.
• The organization maintains a zero-tolerance policy for sexual exploitation, harassment, and abuse.
• WHO does not hire tobacco users.

For more details and application instructions, visit the WHO Careers Portal.

MORE INFORMATION

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