Oxfam International Facilities and Office Administration Assistant Jobs 2026 in Nairobi | Apply Now
Looking for an opportunity to build your career with one of the world’s leading humanitarian organizations? Oxfam International is recruiting a Facilities and Office Administration Assistant to join its team in Nairobi, Kenya on a two-year fixed-term contract.
This role is ideal for professionals with customer service, office administration, reception, or secretarial experience who want to contribute to a global organization committed to fighting inequality and ending poverty.
About Oxfam International
Oxfam International is a global confederation working in more than 80 countries to tackle poverty, inequality, and injustice. Through partnerships with communities, governments, and civil society organizations, Oxfam delivers humanitarian assistance, advocates for social justice, and promotes sustainable development.
The organization is committed to diversity, inclusion, gender equality, safeguarding, and creating a safe workplace for all employees.
Position Overview
Job Title: Facilities and Office Administration Assistant
Location: Nairobi, Kenya
Contract Type: Fixed-Term (2 Years)
Employment Type: Full-Time (1 FTE)
Department: Care and Core Operations Hub – Finance Core Team
Salary: Competitive (Based on local salary scale)
Flexible Working: Available
About the Role
The Facilities and Office Administration Assistant serves as the first point of contact for visitors and plays a vital role in ensuring the smooth day-to-day operation of Oxfam’s Nairobi office.
The successful candidate will support front office operations, office administration, logistics coordination, correspondence management, and visitor services while helping maintain a professional and welcoming workplace.
Key Responsibilities
Responsibilities include:
- Welcome visitors and provide front desk reception services
- Manage incoming phone calls and direct enquiries
- Coordinate visitor appointments and desk allocations
- Maintain visitor registers and office security procedures
- Receive, register, and distribute incoming mail
- Coordinate outgoing mail and courier services
- Maintain accurate correspondence records
- Process invoices, Local Purchase Orders (LPOs), and account statements
- Prepare payment vouchers for staff taxi services
- Coordinate with the IT team regarding telephone issues
- Organize office materials and administrative records
- Support the Shared Services team with office administration
- Perform additional administrative duties as assigned
Required Qualifications
Applicants should possess:
- Certificate or Diploma in Business Studies, Secretarial Studies, or a related field
- 1–3 years of customer service or office administration experience
- Fluency in both English and Kiswahili
- Strong computer literacy and word-processing skills
- Excellent communication and interpersonal skills
- Strong organizational skills and attention to detail
- Ability to multitask and manage competing priorities
Preferred Skills
Candidates with the following will have an added advantage:
- Experience working in multicultural or international environments
- Flexibility to support teams across multiple time zones
- Previous experience in nonprofit or humanitarian organizations
Oxfam’s Core Values
Successful candidates are expected to demonstrate commitment to Oxfam’s values of:
- Inclusion
- Equality
- Accountability
- Empowerment
- Courage
- Solidarity
All employees are required to comply with Oxfam’s safeguarding policies and Code of Conduct to ensure a safe and respectful working environment.
Why Join Oxfam?
Working with Oxfam offers an opportunity to:
- Build a career with a globally respected humanitarian organization
- Work in a collaborative and diverse international environment
- Gain valuable experience in administration and operations
- Support programmes that improve lives worldwide
- Access flexible working arrangements where appropriate
Who Should Apply?
This opportunity is ideal for:
- Receptionists
- Office Administrators
- Administrative Assistants
- Front Office Officers
- Secretaries
- Customer Service Professionals
- Business Administration graduates
- Early-career professionals seeking NGO jobs in Kenya
How to Apply
Interested candidates should submit their application through Oxfam International’s official recruitment portal before the advertised closing date. Ensure your CV and supporting documents highlight your customer service, administrative, communication, and organizational skills.
Early applications are encouraged, as recruitment may close once a suitable candidate is identified.
